Frequently Asked Questions

How much does it cost to rent and what is included? Please click here to view pricing and what’s included.

What is your maximum capacity? 150 guests including wedding party

What dates are available? Please click here for 2019 dates or here for 2020 dates.

Is there a deposit? When are the additional payments due? Do you offer a payment plan? Yes. When the contract is signed a $500 deposit is required to hold the date. We do require a credit card on file for any damages to the venue or grounds. The balance is due 60 days prior to your wedding date. If you would like to make payments towards the total you certainly may.

How do I reserve a date? To reserve a date email us at letting me know you are ready to book your first choice date. I suggest you also have a back up date chosen from the list of available dates. We encourage couples to tour in person when possible first although it isn’t required to book. You can request private tour or we can do a FaceTime tour if you live out of the area. I also have site videos for you to view. Please request a tour here. Bookings are made on a first deposit/contract, first booked basis. Once we receive the email we’ll then finalize the contract and take a deposit.

Do I need to schedule a tour or can I just stop by? We want to be able to give you the attention you deserve while you have taken the time to come out, so we request that you request a tour here by appointment. Please bring anyone that you would like to your personal tour, but most importantly are those that you want opinions from in order to make the decision to book. We don’t offer 2nd or 3rd tours but we do allow you to come to an open house and bring them.

What is the average total budget of a couple getting married at Paradise Ranch? We understand that most brides have a wedding budget. That is why we always ask what is your total budget. The average budget for our couples is between $12,000-$15,000 for all wedding expenses including venue, food, drink, floral, dress, DJ, photographer and stylists. Couples save thousands of dollars on rentals and decor we provide for FREE!

Is there a food and beverage, or guest count minimum? We do not have food, beverage or guest count minimums. Nor do we receive a commission of the typical 10% of your food and drink order from your vendors, further keeping costs down.

Do we have to utilize your caterers and bar service? You are free to choose the caterers and liquor service that you want. We have a list of caterers and bar services to help you. You may also bring your own alcohol to share with your guests.

Do you require event insurance? Yes, we ask that you purchase a policy that also includes us as the insured with liquor liability. The cost is about $175 for 150 people and covers the entire weekend. Wedsafe or Nationwide are two companies we have used.

Will there be another wedding on the same day? No. You have exclusive private use of the ranch and all the amenities during your contracted rental time. Whether it be for a day wedding or a weekend event, you are our only guests.

Are there overnight accommodations close by? We have onsite lodging for up to 23 people at the ranch. There are 5 bedrooms in the main house and two rooms with bunkbeds in the bunkhouse. In addition Pagosa Springs has many motels, cabins, and RV parks available. We are 1 mile from cabins and RV sites, and 10 miles from motels and both large and small cabins.

Do you allow RV’s on your property? No we don’t have RV sites on property, however there are ample sites less than 1 mile away with full hook ups and shower facilities. Pagosa Springs RV, Cabins and ATV, and Last Resort RV.

How many cars will your parking lot hold? We can comfortably accommodate 90 vehicles. We suggest guests arrive 30-40 minutes before your scheduled ceremony time.

Do you have handicapped parking? Yes we have areas up close designated for guests convenience. Our parking attendants will direct guests to this area.

What kind of tables do you have? We have 25 wooden topped 8’ long 30” wide folding banquet tables.

What kind of chairs do you have? We have 150 white plastic folding wedding chairs.

Do you provide tables lines and cloth napkins? We do have a single linen package that includes ivory polyester table linens and matching napkins. I have to have them laundered so there is a service fee to use them of $350.00 You may also bring in your own linens or rent from a vendor such as Durango Party Rental.

Do you offer table ware? We have over 200 pint mason jars that you may use for your beverage service, however we do not offer plates, chargers, bowls or silverware.

Do you offer service ware? We have cake serving boards, crates, galvanized metal containers and beverage dispensers for you to use to set up your sweets, or buffet tables. These items are in our “something borrowed” closet for you to choose from.

We plan to have our ceremony offsite, does the fee change if we only have the reception at Paradise Ranch? Because you have exclusive use of the ranch on your wedding day it’s one flat rate.

Do you allow dogs onsite to play a part in our wedding day? What about horses? Dogs are allowed during the ceremony and pictures but need to be secured on a leash with someone responsible for them onsite. They are not allowed in the buildings or pavilion unless they are service animals. You must have prior approval for service dogs. The same thing goes for horses. They are welcome for the ceremony and pictures but someone must be responsible for them. We don’t have accommodations to keep them overnight and they will have to go home.

Do you allow horse drawn carriages? Yes we do. It is up to the vendor to manage the equipment and horses during and after the event. Cleaning up after them is the responsibility of the guests or vendor. Arrival and departure needs to be coordinated to ensure convenient trailer parking, loading and unloading.

What happens in case of rain? What Coloradans say is wait 20 minuets and the weather will change. We do have the covered pavilion to get under and we can have EZ ups as well, but this is an outdoor Colorado mountain wedding venue and rain is our friend!!

What form of payment does Paradise Ranch accept? We take PayPal, Venmo, direct payment and checks. Checks are our preferred method of payment. This saves all of us money on service fees.

My preferred dates are unavailable. Do you have a cancellation waiting list? We don’t keep a cancellation list, but if dates do become available they will be added back to the available dates page here. We encourage couples to check back frequently.

Where can I find pictures of the decor that’s available? We have it categorized with descriptions and quantities on our inventory page on the website.

What time will I have access to the venue to decorate? You can come as early as 10:00am for a one day event.

Will we be allowed access to the property before the wedding for engagement photos or family photos? Yes, we invite you to attend one of our open houses each month to take pictures. You are also welcome to come back to take anniversary, maternity or family pictures during an open house. Please RSVP here for an open house.

Do you include a “wedding day coordinator”? I am not a coordinator in the sense of one who manages the flow of your wedding day schedule. Our assistance is offered in the form of meeting and directing vendors, caterers, helping to decorate, answering questions and being an extra set of hands. I do everything possible to ensure things run smoothly so that you may enjoy it!

Catering Questions

What are our catering options at Paradise Ranch? We allow you to hire any caterers of your choice. In order to be helpful we do offer contact information of caterers in our area. Please continue to check back here periodically as we try to add the list.

How much should we expect to spend on catering and bar? That is a good question, but one that is difficult to answer without knowing your likes and preferences. Pagosa Springs is home to many specialty breweries and locally made wines. For a cheaper option, you may purchase in bulk at a local liquor store or Sams Club for the BYOB option. Three to four domestic beers for 150 guests will cost $330-$450 before ice. A liquor budget of $1000-1200 for a 150 guest list is average if serving specialty beer and wine. There is also two new mobile liquor bars to hire to provide that signature cocktail or specialty beer or wine. As a rule of thumb you can spend $10/plate on Mexican, $12/plate on BBQ and $15-$20/plate for Steak or Chicken. If you have rented the Ranch for nightly stays you may provide your own food, prepared by family and friends in the kitchen and/or on outdoor event grill. The kitchen cleanup would then be your responsibility.

Does Paradise Ranch handle the catering orders for these caterers, or do I work with the caterer directly? We ask that you deal directly with the caterers. Scheduling a tasting and deciding on menu options is more efficient if you are doing it.

Planning Questions

When is the next open house? We have open houses scheduled each month. Click here to choose one and send us an RSVP. These are for couples who have already had a private tour, but want a second look with family, or want to bring their vendors, planners or photographers out. You will have access to view our inventory, set up moc table settings, take measurements, see the venue in different lighting at different times of day and decide on a ceremony or reception layout.

What time do you suggest we start the ceremony? It depends on the month of your wedding but others have been pleased with 4 pm in May, 5-6pm in June, July and August, 4pm in September and 3pm in October.

How will the tables, chairs, etc. be arranged for my sized event? We have several layout options available for you to choose from using our online planning guide.

If we choose the one day option, will be be able to access the location early to rehearse our ceremony? You may either arrange a rehearsal during one of our open houses or use the time you have access to the ranch the day of for your rehearsal. If you have chosen to stay the weekend you also have access to the grounds and pavilion for ceremony rehearsal and dinner.

Can we have fireworks on the property? Part of the beauty of Paradise Ranch is that we are bordered on three sides by the San Juan National Forest. Fire danger is too high, so we ask that fireworks of any kind not be brought it, this included sparklers.

Can we have a fire in the pit at night? We must abide by the fire restrictions at the time if there are any. Please check the restrictions the week of your event. Otherwise yes.

Can vehicles be left overnight? Please advise your guests that all vehicles need to be removed before we shut the main gate if they are staying offsite.

What time does the music need to end? On Friday and Saturday nights loud music needs to be turned off at 10:30 pm allowing time for vendors to pack up. We close the gate at midnight. On Sunday nights, quiet time is 9 pm with gate closure at 10:30 pm.

We are using a rental company. Can they drop items off or pick them up outside of the venue rental period? If you are staying the weekend, rental companies may drop off during your rental period and pick up on Monday morning. Otherwise drop off and pick up must occur during your rental period.

Are candles allowed? Candles are allowed if they are floating or in a container without the flames above it. No hanging or tapered candles are allowed as the fire danger is too high. We encourage flameless LED candles and have many to choose from in our inventory.

Is it possible to seat 9 to a table? Our 8’ tables can comfortably seat 8 with an optional 9th seat at the end of the table.

How far in advance do you need our final headcount? We would appreciate a headcount three weeks in advance.

How do I obtain a marriage license? What do we do with it after the ceremony? Marriage licenses must be purchased in person at the Archuleta County Clerks Office at 449 San Juan Drive, Pagosa Springs, CO 81147 , 970-264-8350 or any county within the state of Colorado within 30 days of the wedding date. You do not need an appointment. You will need your identification, (drivers license, state issued ID, passport or military ID), meet minimum age, divorce decree if applicable, and $30.00 cash. The signed license must be recorded in the county where it was purchased it within 63 days of issue.

Setup and Day-of Event Questions

Are outside snacks and trays permitted if they are not supplied by the caterers? Sure. We have two extra refrigerators and one freezer for you to use.

What is the event clean-up process? Paradise Ranch provides setting up the ceremony chairs, reception set up of tables and assistance with isle decor and table decor. We ask that you have someone familiar with your plan to direct us but we are happy to help. We will assist with take down at the end of the reception. We ask that our borrowed items be returned to the tables in the garage for us to restock. We will take care of the cleanup after the event. We ask that your vendors clean up after themselves, i.e. caterers and bar service. We provide trash cans and dumpster service. We will also help to keep trash picked up during your reception to keep it looking fresh and nice. Please clean up the kitchen if it was used for food preparation.

Can we take photos around the ranch on our wedding day? Of course. We encourage you to have 2-3 sites picked out for your family formal pictures to be taken right after the ceremony. This really helps to keep everyone organized so you can get back to your guests before dinner.

Can we nail decorations to the walls or hang things like streamers or lanterns from the beams? We ask that you NOT nail anything to the beams or walls. If additional lights or drapery items are what you want we can visit about it.

Can we use silk flower petals or confetti? Please NO. They look like pieces of trash and require picking up one by one so we ask that fresh petals or dried petals be used.